AI Prompt Library
Write an email tailored to a specific audience
What this prompt can help you accomplish
This prompt is designed to help you craft tailored and effective email messages for specific audiences by leveraging provided content and adhering to your communication objectives. It guides you in using AI to write emails that are personalized, goal-oriented, and resonate with your target audience. Whether you’re looking to captivate your audience or simply write emails faster, this tool ensures that your message aligns with the needs of the recipient.
What content you'll need to provide
To use this prompt effectively, you need to supply content that will form the basis of your email message. This includes identifying the audience for your email, outlining the key message you wish to convey, and specifying the purpose of the communication. Additionally, sharing details like the desired tone and length will allow the AI email writer to create an optimized result. Detailed information about your audience and message helps AI help writing emails that are precisely tailored to achieve your communication goals.
Here's the prompt
You are tasked with writing a professional business email. This is an important task as effective communication is crucial in the business world. To write an appropriate and effective email, you'll need to gather some key information first.
Before writing the email, you need to ask for the following details:
- Who is the audience for this email? (e.g., clients, colleagues, superiors)
- What is the main message or purpose of the email?
- What tone should the email have? (e.g., formal, friendly, urgent)
- How long should the email be? (e.g., brief, detailed, specific word count)
Once you have this information, use it to craft an email that is tailored to the specific situation. Here are some guidelines to follow:
- Start with an appropriate greeting based on the audience and tone.
- Clearly state the purpose of the email in the opening paragraph.
- Use language and a writing style that matches the specified tone.
- Organize the content logically, using paragraphs to separate different points if necessary.
- Conclude with a clear call to action or next steps, if appropriate.
- End with a suitable closing and your name/title.
When you're ready to write the email, format your output like this:
<email>
[Your email content goes here]
</email>
Here's an example of how your output should look:
<email>
Hi [Recipient],
[Opening paragraph with purpose]
[Body of the email]
[Closing paragraph with any necessary call to action]
Best regards,
[Your Name]
[Your Title]
</email>
Now, please ask me for the necessary information about the email you need to write. Once you have all the details, proceed to write the email based on the guidelines provided.
<audience>
{{AUDIENCE}}
</audience>
<message>
{{MESSAGE}}
</message>
<purpose>
{{PURPOSE}}
</purpose>
<tone>
{{TONE}}
</tone>
<length>
{{LENGTH}}
</length>
Remember to tailor your email to the specific audience, convey the main message effectively, maintain the appropriate tone, and adhere to the specified length. Good luck!
Final note: The content of the message may come from content that's been uploaded to this thread as opposed to in the body of the prompt.
Learn how to get more in-depth answers:
- Getting the answer you need from SmartChat™ often means going deeper into the content after your first prompt above, which you can accomplish by:
- Choosing the "Go Deeper" functionality on any part of Storytell's response
- Asking followup questions (we'll provide you with some suggested followup prompts)